5 ways to navigate the weekend call from work

Working in broadcasting for 20 plus years has involved a lot of off-hour calls from the newsroom. But no matter the profession, many of us get those urgent  (or no so urgent calls) looking for an instant response. And when we respond, giving into “instant gratification”, we play into that idea of “perceived availability” which I wrote about in a recent post: Taking Work Life Balance by the Horns.

All Hours of the Day or Night

I used to answer these calls no matter the time of day or night concerned that breaking news might require me to drop everything, and run into work. (Like the time when a Chinese tanker ran aground filled with refugees off the south coast of Long Island) But that’s changed. After putting some personal guidelines into place and openly communicating with colleagues who might need to reach me in an emergency, I created a system to navigate those sudden calls and respond to them in a timely and appropriate manner. Having a plan or system is a life saver if you frequently get such calls.

Here are 5 keys to staying balanced when that calls comes in from work:

  1. Assess your job and responsibilities: If you’re a manager, your responsibilities might differ vastly from the workers in your company. Does your position require you be available on your off-time? If so, only you know what is within reason as far as being contacted. Decide what is appropriate for you while adhering to your job guidelines.
  2. Determine the “crisis mode” level: Things go wrong sometimes. The trick is to diffuse the situation in an optimal amount of time with the least amount of collateral damage. That’s why you should set up a “rising scale of tension.” When plans go awry a lot of finger pointing goes on. What is the tipping point where your assistance is needed? Determine what events warrant communication or a phone call on off-time hours.
  3. Communicate with your employees or employer: If you determine that you need to be available during off-hours, let your co-workers or employees know when it’s ok to reach out on a weekend. You might be ok with being contacted on Saturdays 9-5 but not on Sundays for example. Ultimately it’s up to you to gently inform those with whom you work or do business with, what your boundaries are.
  4. Set your answering boundaries: Instead of answering every call that comes in, along with every e-mail, decide what works for you. You might prefer to pickup right away if you know it’s a client. In my case of being a news reporter – if I know the newsroom is calling – I will be sure to listen to the message immediately. The nature of the message determines my response.
  5. Checks and balances system: There are certain people at work who know how to get a hold of me in the case of an emergency. I also have a list of people who can fill-in for me at the last minute if need be. Determine which people will be able to pitch hit for you if you cannot respond to work in the appropriate manner or time frame.

What are your tips for dealing with the technological interruptions at home – from the workplace?

  • http://miamiherald.typepad.com/worklifebalancingact/ Work/Life Balancing Act

    Some great tips in here. It can be so difficult to handle this situation, particularly because some bosses have no respect for their workers’ personal life. Setting boundaries can be tricky but worth a try.

    • http://www.judymartinspeaks.com Judy Martin

      Setting boundaries is to me the hardest part of the work-life game. Hard not to keep yourself in the good graces of upper management and also get what you want. In a tough job economy it’s not easy. But I do think the alternative of burning out and less productivity can also work against you. Tough line to ride.

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